Tracking time and employee attendance are essential for any business. It allows you to manage payments, track employee hours and keep accurate payroll records. Also, it makes it easy to calculate benefits and adhere to labor regulations.
Unfortunately, tracking employee attendance can be labor-intensive, both for administrators and employees. Especially if you’re still using traditional, outdated, or inaccurate methods.
Why not invest in the premier biometric time clock without subscription instead? It tracks the employees’ clock in & out times, helping you calculate the exact working hours.
Moreover, it will enhance employees’ productivity and help you control business operations. In the long run, this will save your business tens or even hundreds of thousands of dollars annually.
But, which is the most efficient biometric time clock for your business? Here are our top 5 fingerprint time clock reviews to help you decide!
Discussion About Biometric Time Clock?
A biometric time clock is a device that uses physical characteristics to identify an employee and track their attendance to salary sheets and many more. This can include features like fingerprint scanners, iris scanners, or even hand geometry.
Biometric time clocks are often used in high-security environments, or places where it’s important to track employee hours accurately like in offices or construction or in super shops to many places.
These devices are used to record the time of day for people who need to track their hours worked, overtime and to increase the productivity. Biometric time clocks use a variety of different technologies to identify people, including fingerprint scanners, facial recognition, iris scanners and card punch.
How Does a Biometric Time Clock Work?
A biometric time clock is a timekeeping device that uses an individual’s biological characteristics, such as their fingerprint to face recognition, to record when they clock in and out of work. When an employee clocks in or out, their fingerprint is scanned and compared to the stored fingerprints in the system.
If there’s a match, the system will record the time and date. This helps to prevent time theft and ensures that employees are paid for the hours they actually work.
What is a Biometric Timesheet?
A biometric timesheet is a digital record of an employee’s daily work hours. The data is collected via a biometric time clock, which captures the employee’s fingerprint or other unique physical characteristic. This data is then transmitted to the payroll department, where it is used to calculate the employee’s wages.
Biometric time clocks are becoming increasingly popular in the workplace, as they offer a more secure and tamper-proof method of tracking employee hours. They also eliminate the need for paper timesheets, which can be lost and time consuming. If your company is considering implementing a biometric time clock, there are a few things you should keep in mind.
First, you will need to invest in a quality time clock that captures accurate data. Second, you will need to train your employees on how to use the time clock. And finally, you will need to have a system in place to securely transmit the data to your payroll department.
Are Facial Recognition Time Clocks Legal?
Facial recognition time clocks are legal in the United States. There are no federal laws that prohibit the use of facial recognition technology for timekeeping purposes. However, some states have enacted laws that restrict the use of facial recognition technology.
For example, Illinois has a law that requires companies to get consent from employees before using facial recognition to track their time.
Our Selected Top 5 Best Biometric Time Clock Without Subscription Reviews in 2022
#1. TotalPass B600 Biometric/Fingerprint Time Clock
- Multiple identification methods including inbuilt camera & finger scanning
- Supports different connectivity options
- Remote punch capability for tracking off-site employees
- No monthly subscription is required
- Can handle calculations for about 100 employees
For a simple solution, this biometric time clock from Icon Time System may be all your business needs. It comes with everything you need to track your employees automatically. Yet you don’t need to pay any monthly charges per employee.
TotalPass B600 is an excellent option if you want a complete attendance solution. It can perform time calculations for about 100 employees. However, you can buy an upgrade package and expand the capacity to 250 – 500 employees.
B600 time clock has an inbuilt next-gen fingerprint sensor. This increases the scanner’s reliability and provides accurate details after every punch. If the sensor fails, the device has an inbuilt camera to verify employee identity. This camera will send photo verification to the manager for proactive attendance verification. Besides, you can use a PIN badge as an alternative punch-in option.
In-built web application
Through its inbuilt web app, this time clock can track employees working remotely as well. Thanks to the 15 web punch licenses that it comes with. The web application allows administrators to calculate working hours and track offsite employees.
You can either use this time clock as a standalone device or network it locally through LAN. Alternatively, you can connect to other devices through Wi-Fi or USB connectivity options. As if that’s not enough, you can set up this device as part of a Wide area Network (WAN). This will allow you to send the time cards data to the dedicated payroll system for processing.
This standalone machine is simple to set up as it doesn’t require the installation of any 3rd part software. Moreover, all its operating buttons are located on the front, making them easy to use and see.
It comes with various accessories like web punches, USB, Ethernet, and power supply. Also, off-site employees can register themselves without supervision through the self-enrollment feature.
This time clock can calculate time cards for 100 employees. However, that may not be sufficient for large-scale institutions. Besides, you’ll incur additional charges if you extend the capacity to 250 – 500 employees.
Why is TotalPass B600 the Best Biometric Time Clock with No Monthly Fee Compared to Others?
TotalPass B600 has many incredible features over other time clocks. That’s why we’ve ranked it on top of this list.
First, it is an excellent option for larger businesses since it has a capacity of up to 500 employees. It facilitates different identification methods including fingerprint, badge scan, PIN, and manual entries.
Moreover, it has an inbuilt camera to verify punches when it’s in offline mode. You can connect to this device using connectivity options like USB, Wi-Fi, and network.
Bottom line, this machine has many useful features for your time-keeping needs.
#2. NGTeco NGT-W2 Time Clocks for Small Business
- Passcode and fingerprint authentication
- Stores 10,000 records and 100 fingerprints
- Works flawlessly even when there is a power outage
- Ideal for small and medium businesses
- Customizable pay period settings
A time clock will help you calculate how much time your employees work while paying them. Just make sure you invest in a superior smart fingerprint time clock like this unit from NGTeco.
This time clock has an inbuilt SSR software, so you don’t have to install any software to get it working. Moreover, it’s fitted with an inbuilt backup system. This ensures that it’s constantly working and calculating data, in case of a power outage. More importantly, it has incredible fingerprint recognition and password authentication.
In terms of capacity, this time clock can store about 100 fingerprints as well as 10,000 records. It’s the perfect biometric time clock without subscription for tracking 50 employees.
As we said earlier, this device features inbuilt SSR software. What we may have left out is that this software uses the excel program. This will significantly reduce the amount of time taken to process employees’ salaries.
Also, this software allows you to customize the pay period settings. You can set them to monthly, semi-monthly, bi-weekly, or weekly.
With its acrylic plastic construction, this device is one of the most durable time clocks on our list. You’ll get a 1-year warranty and free lifetime technical support from the manufacturer.
It has a clear sizeable display as well as easy-to-see control buttons. However, NGTeco doesn’t have separate in and out keys. Instead, it has one auto punch mode that allows you to punch in or out. Long-press this button for about 3 seconds and the machine will update automatically. The design also enables you to either mount it on the desk or the wall.
You can download reports from this device using the NGTeco app. Simply connect your iOs or Android device to the same Wi-Fi as the time clock and you’re good to go! Moreover, you can transfer data to your computer using a USB cable.
Best of all, this device doesn’t need a network configuration or Wi-Fi connection to work. Yet it automatically changes date and time without any reprogramming.
Since this device uses an excel-based program, you’ll need a computerized payroll system. Otherwise, it may not be the ideal option for your organization.
#3. Compumatic XLS Fingerprint Attendence Machine
- Compatible with windows 7/8 & 10 devices
- Supports both wireless and wired connection
- 360 deg. Optical fingerprint recognition
- Inbuilt backup system
- Provides many payroll exports
Imagine having a biometric time clock without subscription that combines durability and convenience! Well, that’s exactly what you’ll get with the time clock system from COMPUMATIC!
At a first glance, this fingerprint time clock has a heavy-duty and classy design. This shouldn’t come as a surprise though seeing that it’s made up of premium materials. Better still, it has a color LCD screen for convenient viewing.
Also, it has one of the most advanced fingerprint systems as well as an enhanced algorithm. For that, it can detect employees’ fingers even if they’re rough, moisturized, or wet. While its one-touch authentication accepts a passcode for each employee.
All these features guarantee a speedy and accurate identification process.
Multiple connectivity options
The COMPUMATIC XLS time clock system uses both wireless (2.4GHz Wi-Fi) and wired (IP/TCP) connections. Also, you can use a USB to transfer data from the machine for remote wireless operation. Better still, it’s compatible with various Windows Devices including Windows 7/8 & 10.
Inbuilt backup system
The machine comes with an inbuilt battery which acts as a backup system in case of a power outage or shortage. Therefore, the saved data will get updated automatically if that happens.
Another notable feature is that the machine calculates working hours per day accurately. And not just working hours! It also calculates benefit hours, double-time as well as overtime. You can change the settings to monthly, semi-monthly, semi-weekly, or weekly. This will make it easier to pay your employees their salaries.
Quick and easy setup
The automatic punch system makes this time clock extremely simple to use and set up. You don’t even need an instant computer connection to set up its critical software feature.
Moreover, the package comes with mounting hardware, technical support, and a setup guide. You’ll also get a power supply and a 6 ft. Ethernet cable.
Lastly, this machine allows unlimited punches daily without any error. For verification, simply align your fingers with the screen and touch it once! That simple! The punch memory can store up to 50,000 transactions and support at least 3000 finger templates.
As we’ve stated, this machine works with window devices. However, it’s not compatible with tablets and MacOs devices. On the same note, it may not work with some 64-bit computer programs.
#4. NGTeco NGT-D1 Time Clock Machine
- Inbuilt SSR Excel software
- Customizable pay period
- Stores 10,000 records and 100 fingerprints
- Password & fingerprint authentication
- Works with the NGTeco App
Here is yet another great biometric time clock no subscription from NGTeco- the D1 model! With this machine, you can easily track employee departures and arrivals. Also, you’ll have full control of your organization’s labor costs. More importantly, tracking employee attendance will save your business money and time!
This time clock is ideal for small and medium-sized enterprises with up to 50 employees. You can generate a statistical report for each employee and see their attendance details. And with its elegant design, it takes up less space on your desk than other modules.
Overall, this automated machine will significantly reduce transcriptional and computation errors. This will facilitate convenient attendance calculation and ensure productivity during working hours.
Advanced fingerprint system
The NGT-D1 module supports both password and fingerprint authentication mode. Even better, it accepts input parameters of multiple modes or a single mode. Besides, it can store up to 10,000 records and 100 fingerprints.
This desktop device has an in-built rechargeable battery with a standby of up to 4 hours. For that, it will safeguard time data and employee details in case of a power outage. So, with this machine, you don’t have to worry about losing data or resetting the machine ever again.
This package comes with everything you need to set up this device and get it working. You can even place it on the desk or table, so no drilling is required. Besides, it comes with mounting hardware, a power cord, a user manual, and a quick start guide. Even better, employees can clock in or out without Wi-Fi or any network configuration.
You’ll also get an 8G USB that you can use to transfer data reports to a computer. Alternatively, install the NGTeco App on your phone and download that data from there. However, you need to connect your phone and the machine to the same Wi-Fi connection.
The only issue with this time clock is that it’s not a great option for large organizations. So, if your institution has more than 100 employees, we’d suggest you look for another machine.
#5. uAttend JR2000 Touchscreen Fingerprint Time Clock
- Comprehensive, web-based software
- Wi-Fi connectivity
- Captures entries through fingerprint scanning, PIN code & RFID cards
- Large interface touchscreen display
- Free lifetime warranty with a monthly subscription
uAttend JR2000 connects to web-based software, which is a staff management system. This allows you to track time and attendance records for your employees in real-time. It has various capabilities including facial recognition, fingerprint scanning, and RFID card readers!
The software allows employees to punch out/ in through phones, browsers, and time clocks. And through geo-location hot spots, employees can punch in and out from remote areas.
To sum things up, this JR2000 model from uAttend is a simple way to monitor attendance and time at your business.
Unlike most biometric time clocks on our list, JR2000 features a touchscreen display. This allows employees to easily see system controls and clock details. Some of these details include; time zones as well as break times. You can sync the system through the display, even if there’s a network disconnection.
Every device we’ve looked at so far can be classified as a biometric time clock with no monthly fee. For the JR2000 model though, you’ll have to pay a monthly subscription. The subscription will vary depending on the number of employees in your organization.
On the bright side, this subscription is affordable since it starts from about $22 for up to 9 employees. It’s an ideal solution for organizations that prefer subscription-based solutions.
Considering the software is cloud-based, you don’t need to download any software. You can access it from anywhere, making it easy to track your staff even when you’re not in the office.
Fast and secure fingerprint terminal
To use this device, you need to register fingerprints from all employees. The machine will then create mathematical measurements of those fingerprints. When employees touch the sensor, the device will look for the matching template. The machine will clock them in/ out, while the punch will be recorded automatically in the cloud.
As an alternative, employees can punch in/ out through RFID card taps, or PIN codes. Lastly, this device has inbuilt Wi-Fi. This allows you to transfer time details from the device into web-based software. Here, you’ll get unlimited data storage!
This device may not be an excellent option if you want a time clock without a subscription. Besides, their most affordable subscription can only handle 9 employees.
Comparison Table of Fingerprint Time Clock without Subscription
Desk mount/ Wall mount
Hang on wall
Biometric Time Clock without Subscription Buying Guide
At this point, we know you’ve narrowed down your options to at least the 5 best fingerprint time clocks. However, that may still not be enough to help you choose the perfect one for your office. Besides, there are certain essential factors you should consider when comparing these devices. Some of those factors are;
Organizations have different attendance and time needs depending on the number of employees. For that reason, it’s good to consider the size of your business to find a time clock that suits your needs.
As you’ve noticed, different time clocks can track different numbers of employees. For instance, some can track 9 employees, while others can handle up to 100 employees or more.
Make sure you choose a machine that corresponds to the size of your business.
Fingerprint scanning is the primary identification method for biometric time clocks. Nonetheless, it’s always good to choose a device that allows other methods of time entries as well. That way, if the fingerprint sensor fails to function, you’ll have alternative methods.
Superior time clock systems use other methods like PIN, punch cards, and time cards. While others even come with RFID cards, handprints, and facial recognition systems.
Ease of use
The best biometric time clock without subscription should be simple to operate. For instance, registering clock-out or clock-in time should not take minutes. Similarly, employees shouldn’t have to wait because of an error in the system.
To make it even simpler for employees, look for a machine with an LCD screen. This will allow them to confirm their attendance registration with ease. Also, setting up the system should be easy to do yourself. That way, you don’t need to install any software or hire a professional to get it working.
Frequently Asked Questions
1. Are biometric time clocks legal?
Biometric time clocks are completely legal. For that, you can use them to implement fingerprint time & attendance in your company. However, you should understand the relevant laws associated with biometric data collection.
No comprehensive federal law regulates the collection of biometric data in the USA. Nonetheless, there are relevant laws in states such as Texas, New York, and California.
2. What is the best free time clock app?
With a free time clock application, you can turn any device connected to the internet into a time clock. That way, off-site & remote employees can clock in on their computers/ phones using the app.
The app then records the breaks and attendance. The best free time clock apps include; Open Time Clock, ClockIt, actiTime, Homebase, and On The Clock.
3. What is the best time clock app?
A time clock app tracks employee attendance and export billing and payroll data. Luckily, there are so many great time clock apps out there. With any of these apps, you see where each employee is working in real-time. The best ones are; Wrike, Virtual TimeClock, Open Time Clock, and ClockIt.
4. What are the benefits of using a biometric time clock in your business?
A time clock offers a detailed and up-to-date accounting of clock-in/ out times. This will allow you to make informed scheduling decisions and check employee attendance.
Also, it will eliminate buddy punching since it only recognizes the real person. Lastly, it’s a great and accurate way of calculating working hours and creating a salary list.
Biometric technology is becoming increasingly popular in various businesses. Its application in time clocks improves productivity and tracks employees’ time & attendance accurately. Consequently, it will help you cut down your payroll expenses.
Hopefully, you’ve already found the best biometric time clock without subscription. Just make sure you choose the perfect device for your time-keeping needs. This will ensure that you find a reliable, efficient, and useful device for your company.