How To Organize Binders In Office? Definitive Guide with Video

Who is unfamiliar with the word binder? None, because binders can be said to be the most regularly used as a necessity. Binder is used in office, educational institution, business, home, and personal needs.

Binding the loose pages in the binder are not the end, and you need to keep the binders organized everywhere, whether at home or in business.

How To Organize Binders In Office

Are you using a binder for the office, but it’s messy, so you can’t find a suitable binder at work? So this whole article is for you, we will discuss in detail here how to organize binders in office. Not only that, we will try to give all the information about the binder.

Practically, it is not easy to deal with binders in the office, you have to keep an eye on several things, and nothing can be overlooked because everything is significant and influential.

What Factors Can Significantly Influence The Selection Of Binders For Office Use?

Factors Can Significantly Influence The Selection Of Binders For Office Use

The binder somehow provides relief from a bunch of loose papers around you. Binders are used for various purposes such as office, personal use, school, for children, etc.

Exclusive, professional, and super functional multiple binders are available in the market for a couple of use. Now you need to find out what kind of featured binders would be ideal for your office work.

Material & Color Effect

Binders are basically made of high-quality plastic materials, but there are variations such as paper or strong baking binders that are not limited to this; again, the binding made of vegan and patent is quite classic.

After the components, now let’s come to the color and pattern. The matter of color and design is crucial since you have decided on the office, so using different colored binders according to various subjects makes it easy to find the right time quickly.

Maybe it was said too quickly. In fact, brightly colored binders of different colors and patterns will fit very well in your shelf or closet. Additionally, binders are great if they have an inner pocket, the inner pocket will help to carry pens without shirt or paint pocket.

Binder Size

The size of the paper is not the same, is it? And for that, consider first what size paper you want to insert into the binder. Each binder size is different, so that you can take binders of any size, small-large-medium. Depending on different sizes of paper like a4, b5, legal-size paper you need to choose the binder size.

Well, don’t forget about the weight, because the more paper you put in the binder, the heavier it will be. The idea is that standard-size sheets are easily compatible with a typical three-day binder.


Many people fail to bind, hoping that the papers will be inserted somewhere effortlessly. These rings do just that, and the binder has three large ring holders that can be easily opened and closed on purpose.

However, if the rings in your binder snap, it is quite a problem to turn the paper and evenly combine the pages smoothly. Moreover, several types of rings are O ring, D ring, smart ring, and slant ring.

Here is a good article if you want to fix your binder rings by yourself already discussed in another article.


The only way to understand how much a binder can hold is three rings, depending on how many pages you can store. Consistently, a 1-inch binder can handle about 150 pages of paper, about 350 pages at two inches, and about 800 pages at 4 inches.

Now it depends on how many office papers you want to put together in one binder. Rings are usually used to store pages and add loose pieces of paper or extra paper.


As you know, Binder is an incredibly versatile tool in office planning. Of course, everyone knows about the first use; the papers of any subject are put together and bound in a binder.

Again, you can use dividers if you want to combine broken, disorganized things. You can create several sections in a binder by creating subdivisions given dividers. It is straightforward to add another binder by removing the sub-section later.

Also, if your binder is too large, you can put together an unspecified group of documents and mark the name above.


The binder is not a heavy object but small enough to be transported. But you have to shift your binders from one place to another, so the portability is noticeable. Several binders are made of durable ripstop nylon with protective shells that make the binder last longer.

Conversely, some binders have three-sided zippers that enclose the inner pages entirely and protect them from damage. Some have paddle handles and shoulder straps that are easy to carry.

Some Tips For Organizing Binders In Office Faculty

Tips For Organizing Binders In Office Faculty

Binders are our various essential paper solutions. Maybe it sounds ridiculous; in the office work, see how the binder separates the necessary items and helps find them as needed.

However, the binders will not be organized by themselves; of course, we have to take them. So, let’s take a look below to see how you can organize binders for the office.

Traditional Filing Cabinet

To store the binders for office use, a cabinet is needed first. However, office cabinets are pretty different from the cabinets commonly used in the home.

Good quality cabinets are made of thick plastic and supported by metal rods so that they can hold more weight and many things. Cabinets have several closets in which you can share a variety of files and binders.

For office use, these cabinets are placed in a specific place in the room and enhance the beauty of the room as well as keep the binders together.

Spine Labelling

To organize the binder, it is essential that you first label the binder’s spine. If you have a few binders, you may find it unnecessary.

When you put a lot of binders together, it is not easy to find them without labeling. Also, binder manufacturers often provide label holders with their three-ring binders to make them easier to find.

If your binder does not have the advantage of leveling, you can use tape on the top cover but always try to use labeling binders in the office.

Use Color Coded Binders

If you want to separate different binder sections, you can use colored binders. This makes the organization process much more manageable. Color Binder is meant to be able to select different colors for a subject.

For example, the more necessary finders are blue, the yellow ones are of other topics, in this way you can decorate the cabinet beautifully. Or you can use markers of different colors instead of colors.

Using a colorful binder, you can mark your financial forms, essential records, manuals, project documents, and other materials in different colors. And if they are all the same color, you will be easily confused.

Organize into Categories

Many binders are used in an office activity, but not all binders are based on one subject. Your office is working on different topics, and the information is stored in separate binders. How do you know what information is in a binder?

For this, you have to divide different topics into different sections. To put it simply, organize all the information related to educational matters, planning files, to-do lists, special projects, secret files, and organizations into different categories so that you can easily find the suitable binder at work.

Sorted Alphabetically, Chronologically, or Numerically

The easiest way to organize binders is to sort them alphabetically or numerically. Of course, the office is not working on one subject, so you can arrange the binders in the cabinet with the binder level scheme to differentiate the different subjects.

You can also sort them chronologically, especially the binders related to individual projects set aside for a specific period of time, so that they are available quickly over time. Make your office shelf or cabinet look pretty, consistent, and especially clear.

And here’s a good post If you’re interested in learning more about awesome office organization ideas.

Easy to Reach

Place the most used office binders in a place that is easily accessible. What’s more, you can easily remove and replace documents. Try to keep the necessary items in your own folder.

Set the project binder to give a visual indication of progress. Periodically track the binders related to the project you are already working on. This will be of great benefit to you.

Specific Places for Binder Accessories

In addition to the binder in the office, there are various binder accessories such as paper clips, staples, pins, magnets, pushpins, punching or binding machines, etc.

If all these necessary things are scattered, then there is a lot of difficulties. So set aside a drawer or corner of the office cabinet for these binder accessories, which can be easily found.

Final words

Maybe you have no hesitation about the binder used for office work. However, you came here not to learn about binders but to learn how to organize binders in office.

We respect that you have not made any mistake in acquiring knowledge. Even you are very prudent, so how to keep the office clean and tidy and the issue of binder organization has been given more importance. Moreover, it is an excellent quality to be a skilled employee or manager.

Many good wishes to you so that you can beautifully arrange the binders for your needs in the office.